Description
This part-time role is ideal for someone with strong administrative skills, attention to detail, and a passion for supporting a busy team of Architects and Interior Designers.
You will play a key role in ensuring smooth studio operations, managing improvements to systems, and assisting with project and team coordination. You will have a daily interaction with the leadership team in order to implement strategic business goals and assist execution of key business activities.
The ideal candidate would have experience in the Architecture and Interior Design sectors and an interest in business operations.
Key Responsibilities
Studio & Office Management
• Manage stationery and kitchen supply orders
• Monitor and manage office inbox and calendar
• Maintain physical and digital filing systems, including archiving project documentation
• Coordinate staff leave calendar and leave form administration
• Support onboarding of new clients and staff
• Work closely with Directors and senior staff to ensure project timelines, budgets, and deliverables are met
• Manage and optimise studio operations, including resourcing, workflow coordination, and administrative support
• Coordinate internal communications, meetings, and studio-wide initiatives
Executive Assistance
• Assist preparation of documentation for contract signing meetings
• Assist with progress certificates and meeting minutes during Contract Administration stage (Stage 7)
• Update branding on concept reports and capability statements
• Finalise and maintain staff team guide documentation
• Support bookkeeping tasks and financial administration
Project & System Support
• Enter and audit contacts in office management system
• Generate and develop reports in office management system to support key decision making
• Weekly update of resourcing schedule
• Assist with B Corp Certification process
• Set up and maintain internal wiki via website for staff access
• Liaise with external consultants, contractors, and service providers as needed
• Support business development activities including presentations and client engagement
Communications
• Coordinate quarterly newsletter preparation
• Preparation of initial client onboarding emails
• Support internal communications and updates
Key Requirements
Skills & Experience
• Proven experience in administration, studio coordination, or executive assistance
• Strong organisational and time management skills
• Familiarity with Squarespace and basic bookkeeping/office management tools (or willingness to learn)
• Excellent written and verbal communication skills
• Ability to work independently and collaboratively
• Interest in creative fields (Architecture, Interior Design, or Graphic Design)
Working Hours & Flexibility
• 2 days per week in-office
• Scope to increase hours based on performance and studio needs
How to Apply
Please include your cover letter and CV when making your application to employ@michiruhigginbotham.com.au
Your application will address the following questions:
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Which of the following statements best describes your right to work in Australia?
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How many years' experience do you have as a Studio Manager?
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Do you have experience in administration?
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Which of the following Microsoft Office products are you experienced with?
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Do you have customer service experience?
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How many years of people management experience do you have?